Care Home Accountants
Get in touchAt Professional Accountants, we provide dedicated accounting services to care homes and residential care providers and across the UK.
Whether you’re managing an independent care home, a multi-site group, or a supported living facility, our team understands the sensitive regulatory landscape, staffing complexities, and funding challenges you face daily.
We help care providers maintain compliance, manage costs, and improve long-term financial sustainability.
Why Do Care Homes Need a Specialist Accountant?
Care homes requires working with specialised workforce with highly regulated industry, from CQC inspections and Local Authority funding to payroll management and staff pensions.
A general accountant may overlook important nuances, whereas a care sector specialist ensures compliance with sector-specific obligations while helping to manage cash flow, control costs, and meet industry standards.
What Do Care Home Accounting Services Cost?
The cost of care home accounting services ranges from £300 to over £1,000 per month, depending on your business size, number of residents, and financial management needs.
Costs are primarily influenced by factors such as payroll and staffing complexity, funding and fee reconciliation, compliance reporting, budgeting for occupancy levels, and the level of management accounting or forecasting required.
Contact Professional Accountants to get customised pricing for your care home accounting needs.
What Financial and Regulatory Challenges Do Care Providers Face?
Care providers face a variety of financial and compliance challenges, including:
Staffing and payroll pressures – Managing rising wage costs, agency fees, and high employee turnover.
Regulatory compliance – Meeting CQC standards, financial reporting requirements, and changing government regulations.
Cash flow management – Balancing delayed funding, deferred payments, and ongoing operational expenses.
Fee structure complexity – Handling variable resident fees, local authority rates, and private funding arrangements.
Capital planning – Ensuring adequate reserves for maintenance, facility upgrades, or expansion projects.
Budget control – Monitoring costs while maintaining consistent quality of care.
Financial transparency – Producing accurate reports to satisfy stakeholders, regulators, and investors.
Do Accountants Help With Payroll, Auto-Enrolment, and Staff Cost Analysis for Care Homes?
Our team of accountants working for care homes manages everything from weekly or monthly payroll runs and auto-enrolment pension contributions to detailed staff cost breakdowns.
We help you understand the impact of overtime, shift differentials, and agency staff usage, giving you clearer insights into workforce spending and how to improve efficiency. With care homes often employing large numbers of staff, accurate payroll management is critical to compliance and morale.
How Can Accountants Help With Budgeting, Funding, and Fee Structuring?
From helping you structure fair but profitable fee models to managing care home resident billing and local authority funding, we ensure your income covers your care obligations.
We prepare realistic, detailed budgets that take into account staff costs, occupancy rates, and seasonal fluctuations. Our team also supports funding applications, grant reporting, and cost-benefit analysis for potential expansions or upgrades.
Do Services Include Cash Flow Forecasting, Financial Planning, and Year-End Accounts?
Care providers face ongoing financial and regulatory pressures, including rising staffing costs, high turnover, and strict compliance requirements. Managing cash flow amid delayed funding, variable resident fees, and increasing operational expenses remains a key challenge.
At the same time, maintaining quality of care while budgeting for maintenance and future expansion requires strong financial planning and control to ensure long-term stability.
Contact Professional Accountants for a consultation on getting care home accountancy services.
Can a Specialist Accountant Support Compliance With CQC and HMRC Requirements?
We ensure your care home’s financial records are audit-ready and compliant with both the Care Quality Commission and HMRC for businesses operating.
We support the preparation of annual accounts, tax returns, and compliance reports required by CQC, helping you avoid fines or reputational damage. Our team also handles all aspects of Making Tax Digital (MTD) and ensures timely VAT and corporation tax filings.